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Student Life Program:
Director of Student Life and Athletics
Office:  G109 (Student Activity Center)
Phone: (217)641-4975
Fax: (217)224-4980
Open: M-F, 8:00am - 5:00pm 

Amended:  6/21/04

 INTER-CLUB COUNCIL POLICIES

I.  Chairperson and ICC Members

1. The ICC is chaired by the SGA President.

2. The ICC is comprised of at least one member from each club at JWCC.

II.  Duties of ICC

1. To coordinate all ICC activities with the SGA Program Board's Calendar of activities.

2. To recommend action to the SGA on issues affecting student clubs.

III.  Official Club/Group Recognition

1. Petition requesting official recognition:

   1. Initiated by any currently enrolled JWCC student in good standing.

   2. State the name and purpose of the club.

   3. Have signatures of at least five interested students, and a list of proposed officers.

   4. Have the signature of the proposed advisor (an employee of JWCC), and approved by the SGA Executive Board and the Vice President for Student Services.

   5. Have information regarding national, state or local affiliations with anyone outside of JWCC.

   6. Establish a constitution to govern its operations and meetings.

2. Simple majority vote by the SGA in favor of the recommendation will grant the new club official recognition.

IV.  ICC Privileges (subject to JWCC procedures and regulations)

1. The use of JWCC facilities and media services.

2. The right to request SGA funding.

3. The right to establish dues and sponsor fundraising projects.

4. Eligibility for JWCC awards and honors given to JWCC clubs. 

V.  Revoking CLUB recognition

1. The SGA reserves the right to suspend any club whose actions are not to be in the best interest of JWCC.  

2. A club for which recognition is revoked will lose its recognition status and may not exist on the JWCC campus.

3. Funds accrued in the account of a revoked club should be returned to the SGA for dispersal as part of the SGA budget.

4. The SGA may recommend to the Vice President for Student Services that any club be declared defunct if it has been inactive for 12 months.

VI.  ICC attendance-budget policy

1. Requirements:

   1. To receive funding, each club must have a representative with written and oral reports at each SGA meeting. The written report shall consist of the club’s financial transactions and activities.

   2. Clubs are required to actively participate in at least two major SGA activities.  The Welcome Back BBQ and Community College Week are examples.

   3. A current list of officers, ICC representative and advisor(s) shall be on file in the Student Life Office.

   4. An annual budget with estimated revenue and expenses shall be submitted to the SGA.

2. Payment Installation Method:

   1. Each club will receive 10% of the total base funding from the SGA for each SGA meeting it attends and provides written and oral reports. 

   2. The representative shall submit a written report to the SGA secretary.            

3. Additional Information:

   1. No absences will be accepted.  An absence is equivalent to the loss of 10% of its SGA base funding.

   2. Anyone can serve as a representative from the club.

   3. It is the club’s responsibility to know the SGA meeting dates and times, and to find a replacement representative if needed.

VII.  Spending guidelines

1. The club shall approve (by a majority vote) what its money is to be spent on and how it is to be used.

2. The club is encouraged to spend its money on activities that will benefit the entire club.

3. In special circumstances, its money may be spent for other purposes.  Examples: Paying for advisor travel or a gift, sending flowers to a club member who had an illness or death, or funding commemorative parties which deal with the club.

4. Under no circumstances will alcohol or drugs be purchased with club funds, or any other funds administered through the SGA, or used in any other manner which would conflict with local board or state polices.

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