Students gather at computers in the JWCC Library

Executive Assistant

  • Full Time
  • Quincy, IL
  • Posted on November 18, 2021
  • Salary: $38,000-$40,000 annually

Website Quanada

Quanada

Job Description

Our Mission

Quanada empowers survivors of domestic and sexual violence by providing trauma-informed services while engaging the community.

Our Values

INCLUSION – All are welcome and respected
COMPASSION – Advocacy in a spirit of empathy
EQUALITY – Stand against discrimination of all types
EQUITY – Provide services that meet each individual’s need
SERVICE – Trauma-informed, free programming with concern for the underserved
NON-VIOLENCE – Seek peaceful solutions in a violent society
ACCEPTANCE – Embrace and believe survivors

Function of Position

This position is responsible for the efficient operation of the administrative office

Essential Responsibilities and Job Duties

    • Provide high-level operational and administrative support to the Executive Director (ED)
    • Coordinate and facilitate staff, board, and funder meetings (scheduling, food, space, technology set-up, taking minutes, etc.)
    • Support ED before and after key meetings with content, action items, and tracking
    • Perform donor database maintenance
    • Assist in preparing grant application submissions and monitoring compliance with grant agreements
    • Participate in the design and editing of external communications
    • Answer multi-line telephone system and screen calls for staff
    • Ensure office organization and efficiency including ordering supplies
    • Maintain administrative filing system
    • Respond to hospital calls and act as back-up for shelter advocates on nights/weekends (one week every other month)
    • Respond to requests for information from the Woodland Home archives
    • Provide crisis-intervention and other direct services to clients
    • Take Scarlet (shelter dog) for daily walks, weather permitting
    • Other duties that support the mission of Quanada

Qualifications

  • Bachelors Degree-Human Services or related field preferred but not required
  • At least two years’ experience in a role serving clients or customers, preferably in an office setting
  • Strong computer literacy with knowledge of MS Office applications, Slack, Google Workspace, Flipcause, Zoom, Weebly, DocuSign, Survey Monkey, Facebook, and Instagram
  • Superior organizational skills including excellent written and verbal communication
  • Ability to work as part of a collaborative team
  • Ability to maintain a professional and empathetic demeanor in dealing with a variety of different constituents
  • Flexibility, adaptability, and the ability to remain detail-oriented in an environment in which change can happen quickly
  • Experience handling confidential information and materials
  • Passion and alignment with Quanada’s mission and values
  • Willingness to commit to a self-care plan to mitigate harm from vicarious trauma

Applicants from diverse backgrounds encouraged to apply.

It is the policy of Quanada to provide equal employment and advancement opportunity without regard to an employee’s race, color, sex, gender, religion, national origin, age, veteran status, marital status, public assistance status, membership or activity in a local commission, sexual orientation, disability, or on any other characteristic protected by federal or state law or applicable ordinance.

How to Apply

Submit your resume and cover letter as one pdf file to Dr. Megan Duesterhaus, Executive Director, at megand@quanada.org. Submissions without cover letters will not be reviewed. No phone calls, please.