Communications/Administrative Assistant

Website Vermont Street United Methodist Church

Job Description

Imitate Hiring 

Purpose of Position:  To provide administrative and communication support for the pastor, staff, and the church body at the direction of the pastor


Church Purpose Statement:

Our mission is to love God and share Jesus Christ, as we support one another and serve the community.


Essential Duties and Responsibilities:

  • Serve as Administrative Assistant to the pastor and report directly to the pastor
  • Maintain office confidentiality
  • Work as church receptionist, provide secretarial assistance to other Vermont Street staff and committees, notify members of meetings, distribute minutes and other packet material for meetings
  • Sort and distribute the mail, maintain files for church office and the pastor, answer phone calls and direct calls or messages to the appropriate person
  • Update and maintain electronic membership files on database as well as condensed copies of church roster for use by membership, includes updating records re:  deaths, new members, births, baptisms, requests for transfer
  • Send congregation mass emails, complete bulk mailings, prepare forms and mailing labels
  • Work cooperatively with the Business Manager in administrative needs related to finance and building
  • Edit and prepare weekly online newsletter, send out hard copies for those who need it
  • Prepare and reproduce church bulletins, both regular and special
  • Be responsible for the issuance and return of church keys
  • Maintain master church calendar and website calendar
  • Schedule non-church events to be held at the church
  • Coordinate the purchase of office supplies/machines, pantry supplies
  • Send reminders to those assisting in worship service (stewards, ushers, greeters)
  • Maintain birthday and anniversary lists
  • Attend staff meetings as required to participate in collaborative planning
  • Establish, maintain, and update our online presence, including the church website, Facebook page, and YouTube channel, working with and assisting other staff people
  • Prepare presentations for online and in-house projection for Sunday worship services and other special services/church events
  • Maintain Sunday School Attendance rosters
  • Clear with the pastor when it is necessary to be away from any duties
  • Assume other duties as assigned.


Job Qualifications:

  • An appreciation of Christianity and United Methodist theology
  • Competency with Windows, Office software, Desktop Publishing
  • Competency with, or ability to learn ProPresenter 7 and Realm database software
  • Competency as in typing
  • Ability to compose, edit, and circulate news articles and notices
  • Skill in working with people and using a collaborative management style


Satisfactory Outcome Measurement:

The Communications/Administrative Assistant represents VSUMC and must reflect the mission of the United Methodist Church and the Christian faith to the public and the congregation.   He/she will not knowingly impair that mission in any way.  The Communications/Administrative Assistant is responsible for completing the above specified responsibilities effectively and in a timely manner.  This will include a formal annual evaluation by the pastor to be performed between the dates of May 1 and July 1.



  • High school diploma required; Associate’s degree preferred


Employment Specifics:

  • The Communications/Administrative Assistant is a part-time employee of VSUMC and reports directly to the pastor.  Only the pastor or the Staff Parish Relations Committee may change the conditions of employment.
  • As an at-will employee, he/she or VSUMC may terminate this employment at any time with or without notice and with or without cause.
  • Satisfactory completion of a criminal background check is required.
  • Applicant must provide proof of education.

How to Apply

Email your resume to Rev. Patty Johansen